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This User's Manual is a work in progress.
As CStew adds additional features we will be adding
to this manual so check back once in a while to get
an updated version. The manual will address
the functionality of each button appearing in the
sidebars of your various Stewdio sections.
Stewdio
Administrators will find additional help in the Stewdio
Administrator's Toolbox. This contains questions
and answers specific to building and maintaining your site,
and message templates you can use to help communicate with
your members about your site.
User's
Manual Index
Public
Features
Member
Stewdios
(Premium
Feature) - The Member Stewdios button only appears when a Stewdio
administrator has enabled this feature and a Member has created a Member
Stewdio. This button sends you to a
page that allows you to search through special pages that have been set up
by individual members of the group. This search can be done either
by choosing from the list of names that appear on the page or by clicking
the "Search" link and using the search engine to find your
choice by either partial name or genre.
Member Genres are set up
by the administrator and are specific to the group. They are meant
to categorize the individual members into meaningful groups. Example
of genres in a group of writers would be: Science Fiction, Fiction,
Environmental, Technical, etc. .
Public Calendar
- This button takes you to the Public Calendar. The calendar
operates intuitively with arrows moving it forward or backward monthly or
yearly. Posting headers and starting and ending times show in the
date boxes themselves. Details of the postings may be viewed by clicking on the
date (i.e. 12). All postings made to the Public Calendar
are automatically added to the Private Calendar as well.
Postings on all
calendars can only be made by administrators. To post to a calendar
you must click on the Add an Event! button and a window will open.
When an administrator logs into the Members Only area their username will
automatically be placed in the UserID box of this window. If for
some reason that area is blank the administrator must type their username
into the UserID form box to be allowed posting privileges. The
Heading field is the text that will show on the calendar itself. The
details field is information that will be viewed when a user clicks on the
date (i.e. 12). Starting and Ending times will also show in
the calendar with the header. You may choose multiple dates on the
small calendar if you want the same event to be listed on more than one
day.
Public
Discussions - This button takes you to the Public Discussion area
where topics of interest to the group can be posted and discussed.
You can view the postings of others, post your own comments on existing
topics and even create your own topics for others to view and add their
feedback.
Administrators can
delete or edit the postings in this area. This allows them to delete
unwanted or old messages and to keep the area free of "clutter".
Public Shared
Files - This button takes you to the Public Shared Files page.
This page displays all of the publicly shared files of the group,
separated by genre. You may either click on one of the listed files
or further refine the display by clicking the "Search"
link. This will bring up a search window where you can enter either
a full or partial file name and perform a search or you can bring up all
the files included in a specific genre by selecting from the drop-down
box. All postings made to Public Shared Files are automatically added to
Private Shared Files as well.
File Genres are
set up by the administrator and are specific to the group. They are
meant to categorize the files of the group into meaningful entities.
Examples of file genres are: photo, document, audio, August Event Photo,
etc.
Public
Scheduler (optional) - This button links to the Public Scheduler
page. It only appears when the administrator has chosen to turn on
this feature. On this page, you may book an appointment with any of
the resources listed.
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If the current
week is where you would like your appointment then simply move to step
2. Otherwise, go to the bottom of the page and select the proper
week.
-
Select the
resource you would like to book from the linked names on the left hand
side. A popup window will appear.
-
Fill in the
proper information in the popup window, make sure you include a
password you can remember (in case you want to change the appointment
later) and click "Reserve". Refresh the page in order
to see the appointment.
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To view
appointment details click on the reservation "Happy Face".
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To see who has
booked a particular appointment, hover your mouse cursor over the
"Happy Face".
Member
Application - This button links to the Member Application form.
A person may enter their information and submit an application to join the
group either as a full member or a mailing-list only associate
member. An administrator of the group must approve the application
before it takes effect.
Members
Only Features
Send Email
- This button links to the Email Addressing page where you can select the
people or group of people to whom you wish to send your message. The
choices include all the members of the group as well as groups of members
that may be set up by an administrator.
You may use
the arrow buttons in the middle to add or subtract entities from
your addressee lists on the right. You may use both the
"To" list and the send-a-copy-to "CC" list.
The
"Next" button links to Email Subject and Body page where you may
add a Subject line and type in the body of your message. You may
also add an attachment to this page by clicking the "Browse"
button and finding the file on your hard drive. When you have
finished click the "Send Message" button at the bottom of the
page to send your email.
Member Info
- This button links to the Member Information page. This page
includes two major functions:
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Lookup - Select
the name of the member and click "Lookup" to display the
member's personal information.
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Printable Lists -
This button takes you to the Printable Member Lists page where you may
select from a number of different options to display various lists of
members and their information. These lists may be:
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Printed
using the "Print" option on your browser's File menu.
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Saved as a
file on your computer by using the "Save As" choice
on your browser's File Menu.
Private
Calendar - This button takes you to the Private Calendar. The
calendar operates intuitively with arrows moving it forward or backward
monthly or yearly. Posting headers and starting and ending times
show in the date boxes themselves. Details of the postings may be
viewed by clicking on the date (i.e. 12). All postings
made to the Public Calendar are automatically added to the Private
Calendar as well.
Postings on all
calendars can only be made by administrators. To post to a calendar
you must click on the Add an Event! button and a window will open.
When an administrator logs into the Members Only area their username will
automatically be placed in the UserID box of this window. If for
some reason that area is blank the administrator must type their username
into the UserID form box to be allowed posting privileges. The
Heading field is the text that will show on the calendar itself. The
details field is information that will be viewed when a user clicks on the
date (i.e. 12). Starting and Ending times will also show in
the calendar with the header. You may choose multiple dates on the
small calendar if you want the same event to be listed on more than one
day.
Private
Scheduler (optional) - This button links to the Private Scheduler
page. It only appears when the administrator has chosen to turn on
this feature. On this page, you may book an appointment with any of
the resources listed.
-
If the current
week is where you would like your appointment then simply move to step
2. Otherwise, go to the bottom of the page and select the proper
week.
-
Select the
resource you would like to book from the linked names on the left hand
side. A popup window will appear.
-
Fill in the
proper information in the popup window, make sure you include a
password you can remember (in case you want to change the appointment
later) and click "Reserve". Refresh the page in order
to see the appointment.
-
To view
appointment details click on the reservation "Happy Face".
-
To see who has
booked a particular appointment, hover your mouse cursor over the
"Happy Face".
Private
Discussions - This button takes you to the Private Discussion area
where topics of interest to the group can be posted and discussed.
You can view the postings of others, post your own comments on existing
topics and even create your own topics for others to view and add their
feedback.
Administrators can
delete or edit the postings in this area. This allows them to delete
unwanted or old messages and to keep the area free of "clutter".
Private Shared
Files - This button takes you to the Private Shared Files page.
This page displays all of the private shared files (as well as the public
shared files)
of the group, separated by genre. You may either click on one of the
listed files or further refine the display by clicking the
"Search" link. This will bring up a search window where
you can enter either a full or partial file name and perform a search or
you can bring up all the files included in a specific genre by selecting
from the drop-down box. All postings made to Public Shared Files are
automatically added to Private Shared Files as well.
File Genres are
set up by the administrator and are specific to the group. They are
meant to categorize the files of the group into meaningful entities.
Examples of file genres are: photo, document, audio, August Event Photo,
etc.
Upload Shared
Files - This button links to the Upload a File for Sharing page.
This page allows you to upload a file from your computer to be shared by
others through your Stewdio. You may choose to have this file
displayed from the public, private and/or Member Stewdio (premium feature) Shared
Files areas. When you upload you are able to associate your file
with a file genre.
File Genres are
set up by the administrator and are specific to the group. They are
meant to categorize the files of the group into meaningful entities.
Examples of file genres are: photo, document, audio, August Event Photo,
etc.
Hyperlinks Page
- This button links to a page where hyperlinks exist that have been set up
by the group administrator. These links are designed to allow users
to get to other websites that are of interest to the group.
Hyperlinks are set
up by an administrator through the Add/Modify Links portion of the Edit
Stewdio Content utility.
Edit User Info
- This button links to different areas depending on whether the user is a
member or an administrator. For members it links to the Update My
Data page where they can update their personal information.
Administrators are
linked to the Select Member page where they can choose the member whose
information they'd like to update from a drop-down box. Clicking the
"Modify" button takes them to the Update My Data page where they
can update the selected member's personal information.
Create Member
Stewdio (Premium Feature) - This button only exists when the Stewdio has
turned on the Member Stewdios feature through the Change Special Features
portion of the Edit Stewdio Content utility. It allows a member to
create his or her own individual Member Stewdio.
This button
links to the Member Stewdio User Guide
that instructs the member in how to use the page. Clicking the
"Continue" button will link to the "Create Member
Stewdio" wizard and create the Member Stewdio.
Edit Member Stewdio - This button only exists when the Stewdio has turned on the
Member Stewdios feature through the Change Special Features portion of the
Edit Stewdio Content utility and the individual member has already created
their Member Stewdio by using the Create Member Stewdio button (which disappears
when a page exists).
This button links
to the Edit Member Stewdio utility where updates may be made to the Member
Stewdio contents. Go to the Member
Stewdio User Guide for full instructions on the features of this utility.
Delete Member Stewdio - This button only exists when the Stewdio has turned on the
Member Stewdios feature through the Change Special Features portion of the
Edit Stewdio Content utility and the individual member has already created
their Member Stewdio by using the Create Member Stewdio button (which disappears
when a page exists).
Clicking this
button indicates that a member wishes to delete their Member Stewdio.
It links to Confirm Member Stewdio Delete where a member may confirm their
decision to delete their Member Stewdio.
Change Password
- This button links to the Change Password page where a member may change
their password by typing in a new one into two separate boxes.
Referral
Information - This button links to the Referral Information
area. A member may review the referral information pertaining to
their group including obtaining the group's referral number for use when a
referred group is ready to create a new Stewdio.
For a full
description of the CommunityStew referral program click on Referral
Program.
Administrator
Only Features
Edit Stewdio Information -
This button links to the Edit Stewdio Information utility. An
administrator may update many of the features of the Stewdio here.
These features
include:
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Update
Public Slogan
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Update
Public Announcements
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Update
Public General Information
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Update
Public Picture
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Update
Public Picture Description
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Change
Special Features
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Update
Private Slogan
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Update
Private Announcements
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Update
Private General Information
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Update
Private Picture
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Update
Private Picture Description
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Add/Modify
Links
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Clicking on each
link walks an administrator through the update process. Once changes
have been made click the "Finished" link and the Stewdio will be
regenerated.
Add New Members
- This link allows an administrator to add new members to the Stewdio. The
button links to the Membership Application page where you must enter a
properly formatted email address (i.e. someone@someisp.com).
CStew uses email
addresses as our "unique identifier" for members.
Therefore, no two members can have the same email address. If a
member does not have their own email address they may obtain one by going
to Yahoo
Email Setup.
If the email
address does not belong to a registered CStew member then you will be
taken to the Membership Application page where you may enter other
personal information (at least first and last names) for the new
member. You will then be taken to the Add Member Confirmation page
where you will be given two choices:
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Add another
new member.
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Go to the
Membership Approval Page where you can approve the application as
either a "Member" with full Stewdio privileges or an
"Associate" with no Members Only privileges - usually used
for non-member mailing lists or other administrative purposes.
Choose the appropriate radio button for each member application and
hit "Submit" when you are ready. A Newly Approved Members
page appears with the result of your actions.
If the email
address has already been registered you will be taken to an Add Member
Confirmation page where you will be given two choices:
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Add another
new member.
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Go to the
Membership Approval Page where you can approve the application as
either a "Member" with full Stewdio privileges or an
"Associate" with no Members Only privileges - usually used
for non-member mailing lists or other administrative purposes.
Choose the appropriate radio button for each member application and
hit "Submit" when you are ready. A Newly Approved Members
page appears with the result of your actions.
Approve Member
Apps - This button links to the Membership Approval Page where you can
reject a new member application, or approve it as either a
"Member" with full Stewdio privileges or an
"Associate" with no Members Only privileges- usually used for
non-member mailing lists or other administrative purposes. Choose
the appropriate radio button for each member application and hit
"Submit" when you are ready. A Newly Approved Members page
appears with the result of your actions.
Approve File
Uploads - Files uploaded by members will not be displayed in your
Stewdio until they are approved by an administrator. This button links to the Approve Uploaded Files
page where you can see pending files that are proposed for display.
You may choose to either Approve or Reject the file by picking the
appropriate radio button. If you wish to view the file you may click
on the file name. Once you have finished click "Submit".
An Approve Uploaded Files page appears with the result of your actions.
The Approve
Uploaded Files page also shows you the amount of space occupied by files
that are currently in all of your Stewdio's shared files areas (Public and
Members Only [and Member Stewdios if they exist]).
Shared File
Admin - This button links to the Shared Files Administration
page. On this page you may reset expiration dates on your shared
files and also delete them. Pick the appropriate radio button next
to the file name and click "Submit" when you are finished. A
Shared File Administration Results page appears with the result of your
actions.
Shared Files have
a 30 day expiration period after which the administrator is notified that
they need attention. If nothing is done within the next 30 days the
file will be deleted. The administrator may keep the file active by
"resetting" the expiration date in the Shared File Admin
utility.
File Usage
Report - This button links to the Shared Files Disk Space Usage
Report. It reports the amount of disk space that is currently being
used by the Stewdio with a breakdown by file "owner".
Email Lists
- This button links to the Select Email Distribution List page. On
this page you have a choice of either creating a new distribution list of
members in your Stewdio or editing a previously created list.
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To create a
new list click the "New List" button. This will take
you to New Distribution List Setup page where you must input a name
for your list and then click "Create List". A
Distribution List Setup page will appear where you may select members
of your Stewdio for inclusion in the list by checking the checkbox
next to their name.
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To edit a
previously created distribution list you select the name of the list
from the dropdown menu. Then click either "Modify" or
"Delete" depending on whether you wish to edit or get rid of
this list.
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If you
click "Modify", a Distribution List Setup page will
appear where you may select or deselect members of your Stewdio
for inclusion in the list by checking or unchecking the checkbox
next to their name.
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If you
click "Delete", you will be prompted to verify that you
really do want to delete that specific list.
Database
Requests - This button links to the Stewdio Database Request Engine
page. Select your desired data download type from the dropdown box
and click "Submit Request".
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Complete
Download of ALL Records - This will send you all of the records in
your database. Select the database fields you would like
included in your download. Select the type of file you would
like to receive from the dropdown box. Then click the
"Submit Request" button and your file will be sent to you by
email.
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Download of
Changed Records - This selective type of download will ONLY send you
the records that have been changed since the date you select.
Input the date you would like the changed records download to
start. Select the database fields you would like included.
Select the type of file you would like to receive from the dropdown
box. Then click the "Submit Request" button and your
file will be sent to you by email.
Edit Stewdio
Admins - This button links to the Edit Stewdio Administrators
page. On this page you may select or deselect Stewdio administrators
from a list of your group members by checking or unchecking the checkbox
next to their name. Keep in mind that a Stewdio must always have at
least one administrator.
Edit Member
Genres (Only appears when optional Member Stewdios feature are turned) - This button
links to the Edit Member Genres page where you may either Add, Remove,
Activate or Deactivate member genres. A member genre is used by a
group to categorize their members into various subgroups.
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Add a member
genre by typing the title of the genre into the form box and clicking
"Submit"
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Activate or
Deactivate the member genre by selecting or deselecting the
"Inactive" checkbox.
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Remove the
member genre by clicking the "Remove" button. You may
not remove a member genre if any members are associated with it.
Edit File
Genres - This button links to the Edit File Genres page where you may
either Add, Remove, Activate or Deactivate file genres. File genres
are used to group Shared Files into various categories where similar files
can be found using the Shared File Search utility..
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Add a file
genre by typing the title of the genre into the form box and clicking
"Submit"
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Activate or
Deactivate the file genre by selecting or deselecting the
"Inactive" checkbox.
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Remove the
file genre by clicking the "Remove" button. You may
not remove a file genre if any files are associated with it.
Edit Pub
Scheduler - (Optional Public Scheduler feature must be turned on) - This
button links to the CommunityStew Reservations System Setup page.
This is a fully functional appointment book capable of handling online
appointments with optional automatic notifications and many other advanced
features.
The CommunityStew
Reservations System Setup page has 3 choices:
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Resources
(this title can be changed on the Properties page) - Links to Resource
Setup (title changeable)
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Add
Resource (title changeable)
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Edit
Resource (title changeable)
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Delete
Resource (title changeable)
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Back to
Main - Takes the owner back to the main setup page.
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Authorized
Users - This allows the owner to add Authorized Users to a list that
will allow these users to make appointments in this appointment book
when that requirement is enabled in the Properties page.
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Properties -
This links to a page where the definable properties of the Scheduler
may be changed. They are:
Edit Priv
Scheduler (Optional Private Scheduler feature must be turned on) -
This button links to the CommunityStew Reservations System Setup
page. See Edit Pub Scheduler above for instructions.
Make Payment
- This button links to the CStew Payment Page. Add the choices to your payment
from your emailed
invoice and
then "checkout" utilizing the PayPal system.
CommunityStew
utilizes the PayPal payment system, a secure service used by thousands of
people every day. When using this payment system you are required to
be registered with PayPal. If you are not already registered it will
prompt you to do so.
Member Stewdio Features (Optional)
Note:
Member Stewdios are an optional Stewdio feature and must be enabled by the
group administrator.
My
Calendar - This button takes you to the
Member Stewdio Calendar. The
calendar operates intuitively with arrows moving it forward or backward
monthly or yearly. Posting headers and starting and ending times
show in the date boxes themselves. To see details of the postings
click on the date (i.e. 12).
Postings on this
calendar can only be made by the member/owner of the Member Stewdio. To post to
this calendar
you must click on the Add an Event! button and a window will open. The
member/owner must type their username
into the UserID form box to be allowed posting privileges. The
Heading field is the text that will show on the calendar itself. The
Details field is information that will be viewed when a user clicks on the
date (i.e. 12). Starting and Ending times will also show in
the calendar with the header. You may choose multiple dates on the
small calendar if you want the same event to be listed on more than one
day.
My
Files - This button takes you to the Member Shared Files page.
This page displays files that the member/owner has chosen to uplink and
share, separated by genre. You may either click on one of the
listed files or further refine the display by clicking the
"Search" link. This will bring up a search window where
you can enter either a full or partial file name and perform a search or
you can bring up all the files included in a specific genre by selecting
from the drop-down box.
File Genres are
set up by the administrator and are specific to the group. They are
meant to categorize the files of the group into meaningful entities.
Examples of file genres are: photo, document, audio, August Event Photo,
etc.
My
Scheduler (optional) - This button links to the Public
Scheduler page. It only appears when the administrator has chosen to
turn on this feature and the member/owner has enabled it. On this
page, you may book an appointment with any of the resources listed.
-
If the current
week is where you would like your appointment then simply move to step
2. Otherwise, go to the bottom of the page and select the proper
week.
-
Select the
resource you would like to book from the linked names on the left hand
side. A popup window will appear.
-
Fill in the
proper information in the popup window, make sure you include a
password you can remember (in case you want to change the appointment
later) and click "Reserve". Refresh the page in order
to see the appointment.
-
To see who has
booked a particular appointment, hover your mouse cursor over the
reservation "Happy Face".
-
To view
appointment details click on the reservation "Happy Face".
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