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CStew Stewdio User's Manual

This User's Manual is a work in progress.  As CStew adds additional features we will be adding to this manual so check back once in a while to get an updated version.  The manual will address the functionality of each button appearing in the sidebars of your various Stewdio sections.

Stewdio Administrators will find additional help in the Stewdio Administrator's Toolbox.  This contains questions and answers specific to building and maintaining your site, and message templates you can use to help communicate with your members about your site.

User's Manual Index

Public Features

Members Only Features

Administrator Only Features

Member Stewdio Features

Member Stewdios (Opt.) Send Email  Edit Stewdio Information My Calendar
Public Calendar Member Info - Lists w/Printing Add New Members My Files
Public Discussions Private Calendar Approve Member Apps My Scheduler (Opt.)
Public Shared Files Private Scheduler (Opt.) Approve File Uploads
Public Scheduler (Opt.) Private Discussions Shared File Admin
Member Application Private Shared Files File Usage Report
Upload Shared Files Email Lists
Hyperlinks Page Database Requests
Edit User Info Edit Stewdio Admins
Create Member Stewdio (Opt.) Edit Member Genres
Edit Member Stewdio Edit File Genres
Delete Member Stewdio Edit Pub Scheduler (Opt.)
Change Password Edit Priv Scheduler (Opt.)
Referral Information Make Payment

Public Features

Member Stewdios (Premium Feature) - The Member Stewdios button only appears when a Stewdio administrator has enabled this feature and a Member has created a Member Stewdio.  This button sends you to a page that allows you to search through special pages that have been set up by individual members of the group.  This search can be done either by choosing from the list of names that appear on the page or by clicking the "Search" link and using the search engine to find your choice by either partial name or genre.

Member Genres are set up by the administrator and are specific to the group.  They are meant to categorize the individual members into meaningful groups.  Example of genres in a group of writers would be: Science Fiction, Fiction, Environmental, Technical, etc.  .

Public Calendar - This button takes you to the Public Calendar.  The calendar operates intuitively with arrows moving it forward or backward monthly or yearly.  Posting headers and starting and ending times show in the date boxes themselves.  Details of the postings may be viewed by clicking on the date (i.e. 12).  All postings made to the Public Calendar are automatically added to the Private Calendar as well.

Postings on all calendars can only be made by administrators.  To post to a calendar you must click on the Add an Event! button and a window will open.  When an administrator logs into the Members Only area their username will automatically be placed in the UserID box of this window.  If for some reason that area is blank the administrator must type their username into the UserID form box to be allowed posting privileges.  The Heading field is the text that will show on the calendar itself.  The details field is information that will be viewed when a user clicks on the date (i.e. 12).  Starting and Ending times will also show in the calendar with the header.  You may choose multiple dates on the small calendar if you want the same event to be listed on more than one day.

Public Discussions - This button takes you to the Public Discussion area where topics of interest to the group can be posted and discussed.  You can view the postings of others, post your own comments on existing topics and even create your own topics for others to view and add their feedback.

Administrators can delete or edit the postings in this area.  This allows them to delete unwanted or old messages and to keep the area free of "clutter".

Public Shared Files - This button takes you to the Public Shared Files page.  This page displays all of the publicly shared files of the group, separated by genre.  You may either click on one of the listed files or further refine the display by clicking the "Search" link.  This will bring up a search window where you can enter either a full or partial file name and perform a search or you can bring up all the files included in a specific genre by selecting from the drop-down box. All postings made to Public Shared Files are automatically added to Private Shared Files as well.

File Genres are set up by the administrator and are specific to the group.  They are meant to categorize the files of the group into meaningful entities.  Examples of file genres are: photo, document, audio, August Event Photo, etc.

Public Scheduler (optional) - This button links to the Public Scheduler page.  It only appears when the administrator has chosen to turn on this feature.  On this page, you may book an appointment with any of the resources listed.

  1. If the current week is where you would like your appointment then simply move to step 2.  Otherwise, go to the bottom of the page and select the proper week.

  2. Select the resource you would like to book from the linked names on the left hand side.  A popup window will appear.

  3. Fill in the proper information in the popup window, make sure you include a password you can remember (in case you want to change the appointment later) and click "Reserve".  Refresh the page in order to see the appointment.

  • To view appointment details click on the reservation "Happy Face".

    • If you want to change any of the booking information or delete the appointment click "Modify".  You may then enter the password:

      • Change the information and click "Modify".

      • Delete the appointment by clicking the "Delete" button..

  • To see who has booked a particular appointment, hover your mouse cursor over the "Happy Face".

Member Application - This button links to the Member Application form.  A person may enter their information and submit an application to join the group either as a full member or a mailing-list only associate member.  An administrator of the group must approve the application before it takes effect.

Members Only Features

Send Email - This button links to the Email Addressing page where you can select the people or group of people to whom you wish to send your message.  The choices include all the members of the group as well as groups of members that may be set up by an administrator.

You may use the  arrow buttons in the middle to add or subtract entities from your addressee lists on the right. You may use both  the "To" list and the send-a-copy-to "CC" list.

The "Next" button links to Email Subject and Body page where you may add a Subject line and type in the body of your message.  You may also add an attachment to this page by clicking the "Browse" button and finding the file on your hard drive.  When you have finished click the "Send Message" button at the bottom of the page to send your email.

Member Info - This button links to the Member Information page.  This page includes two major functions:

  1. Lookup - Select the name of the member and click "Lookup" to display the member's personal information.

  2. Printable Lists - This button takes you to the Printable Member Lists page where you may select from a number of different options to display various lists of members and their information.  These lists may be:

    1. Printed using the "Print" option on your browser's File menu.

    2. Saved as a file on your computer by using the "Save As" choice on your browser's File Menu. 

Private Calendar - This button takes you to the Private Calendar.  The calendar operates intuitively with arrows moving it forward or backward monthly or yearly.  Posting headers and starting and ending times show in the date boxes themselves.  Details of the postings may be viewed by clicking on the date (i.e. 12).  All postings made to the Public Calendar are automatically added to the Private Calendar as well.

Postings on all calendars can only be made by administrators.  To post to a calendar you must click on the Add an Event! button and a window will open.  When an administrator logs into the Members Only area their username will automatically be placed in the UserID box of this window.  If for some reason that area is blank the administrator must type their username into the UserID form box to be allowed posting privileges.  The Heading field is the text that will show on the calendar itself.  The details field is information that will be viewed when a user clicks on the date (i.e. 12).  Starting and Ending times will also show in the calendar with the header.  You may choose multiple dates on the small calendar if you want the same event to be listed on more than one day.

Private Scheduler (optional) - This button links to the Private Scheduler page.  It only appears when the administrator has chosen to turn on this feature.  On this page, you may book an appointment with any of the resources listed.

  1. If the current week is where you would like your appointment then simply move to step 2.  Otherwise, go to the bottom of the page and select the proper week.

  2. Select the resource you would like to book from the linked names on the left hand side.  A popup window will appear.

  3. Fill in the proper information in the popup window, make sure you include a password you can remember (in case you want to change the appointment later) and click "Reserve".  Refresh the page in order to see the appointment.

  • To view appointment details click on the reservation "Happy Face".

    • If you want to change any of the booking information or delete the appointment click "Modify".  You may then enter the password:

      • Change the information and click "Modify".

      • Delete the appointment by clicking the "Delete" button..

  • To see who has booked a particular appointment, hover your mouse cursor over the "Happy Face".

 

Private Discussions - This button takes you to the Private Discussion area where topics of interest to the group can be posted and discussed.  You can view the postings of others, post your own comments on existing topics and even create your own topics for others to view and add their feedback.

Administrators can delete or edit the postings in this area.  This allows them to delete unwanted or old messages and to keep the area free of "clutter".

Private Shared Files - This button takes you to the Private Shared Files page.  This page displays all of the private shared files (as well as the public shared files) of the group, separated by genre.  You may either click on one of the listed files or further refine the display by clicking the "Search" link.  This will bring up a search window where you can enter either a full or partial file name and perform a search or you can bring up all the files included in a specific genre by selecting from the drop-down box.  All postings made to Public Shared Files are automatically added to Private Shared Files as well.

File Genres are set up by the administrator and are specific to the group.  They are meant to categorize the files of the group into meaningful entities.  Examples of file genres are: photo, document, audio, August Event Photo, etc.

Upload Shared Files - This button links to the Upload a File for Sharing page.  This page allows you to upload a file from your computer to be shared by others through your Stewdio.  You may choose to have this file displayed from the public, private and/or Member Stewdio (premium feature) Shared Files areas.  When you upload you are able to associate your file with a file genre.

File Genres are set up by the administrator and are specific to the group.  They are meant to categorize the files of the group into meaningful entities.  Examples of file genres are: photo, document, audio, August Event Photo, etc.

Hyperlinks Page - This button links to a page where hyperlinks exist that have been set up by the group administrator.  These links are designed to allow users to get to other websites that are of interest to the group.

Hyperlinks are set up by an administrator through the Add/Modify Links portion of the Edit Stewdio Content utility.

Edit User Info - This button links to different areas depending on whether the user is a member or an administrator.  For members it links to the Update My Data page where they can update their personal information.

Administrators are linked to the Select Member page where they can choose the member whose information they'd like to update from a drop-down box.  Clicking the "Modify" button takes them to the Update My Data page where they can update the selected member's personal information.

Create Member Stewdio (Premium Feature) - This button only exists when the Stewdio has turned on the Member Stewdios feature through the Change Special Features portion of the Edit Stewdio Content utility.  It allows a member to create his or her own individual Member Stewdio.

 This button links to the Member Stewdio User Guide that instructs the member in how to use the page.  Clicking the "Continue" button will link to the "Create Member Stewdio" wizard and create the Member Stewdio.

Edit Member Stewdio - This button only exists when the Stewdio has turned on the Member Stewdios feature through the Change Special Features portion of the Edit Stewdio Content utility and the individual member has already created their Member Stewdio by using the Create Member Stewdio button (which disappears when a page exists).

This button links to the Edit Member Stewdio utility where updates may be made to the Member Stewdio contents.  Go to the Member Stewdio User Guide for full instructions on the features of this utility.

Delete Member Stewdio - This button only exists when the Stewdio has turned on the Member Stewdios feature through the Change Special Features portion of the Edit Stewdio Content utility and the individual member has already created their Member Stewdio by using the Create Member Stewdio button (which disappears when a page exists).

Clicking this button indicates that a member wishes to delete their Member Stewdio.  It links to Confirm Member Stewdio Delete where a member may confirm their decision to delete their Member Stewdio.

Change Password  - This button links to the Change Password page where a member may change their password by typing in a new one into two separate boxes.

Referral Information - This button links to the Referral Information area.  A member may review the referral information pertaining to their group including obtaining the group's referral number for use when a referred group is ready to create a new Stewdio.

For a full description of the CommunityStew referral program click on Referral Program.

Administrator Only Features

Edit Stewdio Information - This button links to the Edit Stewdio Information utility.  An administrator may update many of the features of the Stewdio here.

These features include:

  • Update Public Slogan

  • Update Public Announcements

  • Update Public General Information

  • Update Public Picture

  • Update Public Picture Description

  • Change Special Features

  • Update Private Slogan

  • Update Private Announcements

  • Update Private General Information

  • Update Private Picture

  • Update Private Picture Description

  • Add/Modify Links

Clicking on each link walks an administrator through the update process.  Once changes have been made click the "Finished" link and the Stewdio will be regenerated.

Add New Members - This link allows an administrator to add new members to the Stewdio. The button links to the Membership Application page where you must enter a properly formatted email address (i.e. someone@someisp.com).

CStew uses email addresses as our "unique identifier" for members.  Therefore, no two members can have the same email address.  If a member does not have their own email address they may obtain one by going to Yahoo Email Setup.

If the email address does not belong to a registered CStew member then you will be taken to the Membership Application page where you may enter other personal information (at least first and last names) for the new member.  You will then be taken to the Add Member Confirmation page where you will be given two choices:

  1. Add another new member.

  2. Go to the Membership Approval Page where you can approve the application as either a "Member" with full Stewdio privileges or an "Associate" with no Members Only privileges - usually used for non-member mailing lists or other administrative purposes.  Choose the appropriate radio button for each member application and hit "Submit" when you are ready. A Newly Approved Members page appears with the result of your actions.

If the email address has already been registered you will be taken to an Add Member Confirmation page where you will be given two choices:

  1. Add another new member.

  2. Go to the Membership Approval Page where you can approve the application as either a "Member" with full Stewdio privileges or an "Associate" with no Members Only privileges - usually used for non-member mailing lists or other administrative purposes.  Choose the appropriate radio button for each member application and hit "Submit" when you are ready. A Newly Approved Members page appears with the result of your actions.

Approve Member Apps - This button links to the Membership Approval Page where you can reject a new member application, or approve it as either a "Member" with full Stewdio privileges or an "Associate" with no Members Only privileges- usually used for non-member mailing lists or other administrative purposes.  Choose the appropriate radio button for each member application and hit "Submit" when you are ready. A Newly Approved Members page appears with the result of your actions.

Approve File Uploads - Files uploaded by members will not be displayed in your Stewdio until they are approved by an administrator.  This button links to the Approve Uploaded Files page where you can see pending files that are proposed for display.  You may choose to either Approve or Reject the file by picking the appropriate radio button.  If you wish to view the file you may click on the file name. Once you have finished click "Submit".  An Approve Uploaded Files page appears with the result of your actions.

The Approve Uploaded Files page also shows you the amount of space occupied by files that are currently in all of your Stewdio's shared files areas (Public and Members Only [and Member Stewdios if they exist]).

Shared File Admin - This button links to the Shared Files Administration page.  On this page you may reset expiration dates on your shared files and also delete them.  Pick the appropriate radio button next to the file name and click "Submit" when you are finished. A Shared File Administration Results page appears with the result of your actions.

Shared Files have a 30 day expiration period after which the administrator is notified that they need attention.  If nothing is done within the next 30 days the file will be deleted.  The administrator may keep the file active by "resetting" the expiration date in the Shared File Admin utility.

File Usage Report - This button links to the Shared Files Disk Space Usage Report.  It reports the amount of disk space that is currently being used by the Stewdio with a breakdown by file "owner".

Email Lists - This button links to the Select Email Distribution List page.  On this page you have a choice of either creating a new distribution list of members in your Stewdio or editing a previously created list.

  • To create a new list click the "New List" button.  This will take you to New Distribution List Setup page where you must input a name for your list and then click "Create List".  A Distribution List Setup page will appear where you may select members of your Stewdio for inclusion in the list by checking the checkbox next to their name.

  • To edit a previously created distribution list you select the name of the list from the dropdown menu.  Then click either "Modify" or "Delete" depending on whether you wish to edit or get rid of this list.

    • If you click "Modify", a Distribution List Setup page will appear where you may select or deselect members of your Stewdio for inclusion in the list by checking or unchecking the checkbox next to their name.

    • If you click "Delete", you will be prompted to verify that you really do want to delete that specific list.

Database Requests - This button links to the Stewdio Database Request Engine page.  Select your desired data download type from the dropdown box and click "Submit Request".  

  • Complete Download of ALL Records - This will send you all of the records in your database.  Select the database fields you would like included in your download.  Select the type of file you would like to receive from the dropdown box.  Then click the "Submit Request" button and your file will be sent to you by email.

  • Download of Changed Records - This selective type of download will ONLY send you the records that have been changed since the date you select.  Input the date you would like the changed records download to start.  Select the database fields you would like included.  Select the type of file you would like to receive from the dropdown box.  Then click the "Submit Request" button and your file will be sent to you by email.

Edit Stewdio Admins - This button links to the Edit Stewdio Administrators page.  On this page you may select or deselect Stewdio administrators from a list of your group members by checking or unchecking the checkbox next to their name.  Keep in mind that a Stewdio must always have at least one administrator.

Edit Member Genres (Only appears when optional Member Stewdios feature are turned) - This button links to the Edit Member Genres page where you may either Add, Remove, Activate or Deactivate member genres.  A member genre is used by a group to categorize their members into various subgroups.

  • Add a member genre by typing the title of the genre into the form box and clicking "Submit"

  • Activate or Deactivate the member genre by selecting or deselecting the "Inactive" checkbox.

  • Remove the member genre by clicking the "Remove" button.  You may not remove a member genre if any members are associated with it.

Edit File Genres - This button links to the Edit File Genres page where you may either Add, Remove, Activate or Deactivate file genres.  File genres are used to group Shared Files into various categories where similar files can be found using the Shared File Search utility..

  • Add a file genre by typing the title of the genre into the form box and clicking "Submit"

  • Activate or Deactivate the file genre by selecting or deselecting the "Inactive" checkbox.

  • Remove the file genre by clicking the "Remove" button.  You may not remove a file genre if any files are associated with it.

Edit Pub Scheduler - (Optional Public Scheduler feature must be turned on) - This button links to the CommunityStew Reservations System Setup page.  This is a fully functional appointment book capable of handling online appointments with optional automatic notifications and many other advanced features.

The CommunityStew Reservations System Setup page has 3 choices:

  1. Resources (this title can be changed on the Properties page) - Links to Resource Setup (title changeable)

    • Add Resource (title changeable)

    • Edit Resource (title changeable)

    • Delete Resource (title changeable)

    • Back to Main - Takes the owner back to the main setup page.

  2. Authorized Users - This allows the owner to add Authorized Users to a list that will allow these users to make appointments in this appointment book when that requirement is enabled in the Properties page.

  3. Properties - This links to a page where the definable properties of the Scheduler may be changed.  They are:

    • Admin Password - This is a password for the owner's use so they may alter appointments.

    • Date Format

    • Time Format

    • Days to Display

    • Daily Time Range

    • Access Options

    • Email Options

    • Resource Description Properties

      • Title

      • Prompt

      • Field 1

      • Field 2

      • Field 3

      • Field 4

      • Field 5

Edit Priv Scheduler (Optional Private Scheduler feature must be turned on) - This button links to the CommunityStew Reservations System Setup page.  See Edit Pub Scheduler above for instructions.

Make Payment - This button links to the CStew Payment Page.  Add the choices to your payment from your emailed invoice and then "checkout" utilizing the PayPal system.

CommunityStew utilizes the PayPal payment system, a secure service used by thousands of people every day.  When using this payment system you are required to be registered with PayPal.  If you are not already registered it will prompt you to do so.

Member Stewdio Features (Optional)

Note:  Member Stewdios are an optional Stewdio feature and must be enabled by the group administrator.

My Calendar - This button takes you to the Member Stewdio Calendar.  The calendar operates intuitively with arrows moving it forward or backward monthly or yearly.  Posting headers and starting and ending times show in the date boxes themselves.  To see details of the postings click on the date (i.e. 12).  

Postings on this calendar can only be made by the member/owner of the Member Stewdio.  To post to this calendar you must click on the Add an Event! button and a window will open.  The member/owner must type their username into the UserID form box to be allowed posting privileges.  The Heading field is the text that will show on the calendar itself.  The Details field is information that will be viewed when a user clicks on the date (i.e. 12).  Starting and Ending times will also show in the calendar with the header.  You may choose multiple dates on the small calendar if you want the same event to be listed on more than one day.

My Files - This button takes you to the Member Shared Files page.  This page displays files that the member/owner has chosen to uplink and share, separated by genre.  You may either click on one of the listed files or further refine the display by clicking the "Search" link.  This will bring up a search window where you can enter either a full or partial file name and perform a search or you can bring up all the files included in a specific genre by selecting from the drop-down box.

File Genres are set up by the administrator and are specific to the group.  They are meant to categorize the files of the group into meaningful entities.  Examples of file genres are: photo, document, audio, August Event Photo, etc.

My Scheduler (optional) - This button links to the Public Scheduler page.  It only appears when the administrator has chosen to turn on this feature and the member/owner has enabled it.  On this page, you may book an appointment with any of the resources listed.

  1. If the current week is where you would like your appointment then simply move to step 2.  Otherwise, go to the bottom of the page and select the proper week.

  2. Select the resource you would like to book from the linked names on the left hand side.  A popup window will appear.

  3. Fill in the proper information in the popup window, make sure you include a password you can remember (in case you want to change the appointment later) and click "Reserve".  Refresh the page in order to see the appointment.

  • To see who has booked a particular appointment, hover your mouse cursor over the reservation "Happy Face".

  • To view appointment details click on the reservation "Happy Face".

    • If you want to change any of the booking information or delete the appointment click "Modify".  You may then enter the password:

      • Change the information and click "Modify".

      • Delete the appointment by clicking the "Delete" button..

 

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